Check list for the establishment of the provider file

Keep a file for each of your usual suppliers or potential suppliers. Put the following in the file:

• Current catalog or list price and product descriptions
• Cards visit of any commercial or technical assistance staff with whom you have had interaction
• List of all stores of distribution
• Reduction as well as the minimum volume required purchase plan
• The terms of delivery and delivery time
• Technical assistance and other services available
• Return of goods policy
• Information on guarantees
• Information about plans of common advertising offered by the provider, as well as special promotions from open door programs
• Requests for quotation
• Copies of all invoices
• Phone numbers, and the numbers of all important contacts.
• Reduction for accelerated payment terms
• Methods of delivery available, and their terms
• Information about the terms and long term contracts
• All terms for seasonal goods
• Hire-purchase options
• Information on all other services offered by the provider